#context_method Sign up

The Chains.
A new layer of work organization

Consolidate resources, context and team – by uniting related tasks, events, people and data

Systematize updates, follow-ups, add-ons, approvals – by keeping context integrity & access

Increase order, coordination and interaction – by planning locally where teamwork happens

Let assignees easily switch, keep, access and use work context – by connecting related info

Feature
Feature
Feature
Feature

The Chain-workflows.
Streamlined teamwork

Leverage scenarios and step-by-step plans when it's needed

Establish a clear, structured order for personal and team tasks

Handle bottlenecks, ping-pongs & deviations through branches

Apply ready-to-use templates for assignments and workflows

Feature
Feature
Feature
Feature

Why use chains
for jobs-to-do, projects and processes

Chain is a group of tasks, events, and context aligned toward an objective. Chains are used in Acto along with regular tasks, as smart workflows
to better organize work. Items in chains can be predefined or added during the teamwork dynamically to keep work context and chain of events.

Problems

Information is scattered: it leads to misalignment / switching context takes time

Needed context lies beyond certain task/s: decisions can be made with the lack of data

Teamwork is not fully structured: add-ons, meets, follow-ups, edits, versions, approvals

Multi-assigned objectives require: more manual management, channels are spread

Lack of coordination and communication: occur between performers time to time

Useful valuable knowledge can be lost: during the work or scattered tasks

Solutions

Chains keep data integrity byand provide quick access to context.

Chains are a place to gather context: relations and interactions by people.

Chains link events & systematize: ongoing teamwork and interactions.

Chains are the place to visualize & navigate: through teamwork and interactions.

Chains are collaboration hubs: that connect people, data, context and plans.

Chains gather local context: from tasks and data to communications.

Examples
of chain application

Chains can be applied in company wide scenarios, e.g.: as smart checklists for one/multiple assignees, as group of related tasks, as jobs-to-do, as objectives, as workflows, as sub-projects for short or long term, and many others. Chain steps can be phases, tasks, meets, approvals.

Chain context may include:  plan, structure  |  internal, external, agent participants  |  meetings, chats, calls  |  branches  |  add-ons, changes, versions  |  files, forms, pages,
tables   |  related approvals  |  statuses, types, deadlines, priorities, tags  |  custom attributes  |  history & analytics  |  templates  |  fillable fields  |  automations, scenarios

New Landing Page

Requirements

Design

Development

Content

Approval

Release

Promotion

New Landing Page

Requirements

Design

Development

Content

Approval

Release

Promotion

New Landing Page

Requirements

Design

Development

Content

Approval

Release

Promotion

New Landing Page

Requirements

Design

Development

Content

Approval

Release

Promotion

Marketing Campaign Strategy Creative Budget approval Content creation Analytics setup Pricing Monitoring and optimization
Services / Agencies SOPs Managing department Client service Administrating HR
Competitive Analysis Goal setting Data collection Market evaluation Product analysis SWOT Insights and conclusions
Product Launch Research Analysis Idea and concept Development Quality testing Marketing Launch
Hypothesis Testing Hypothesis formulation Metrics definition Test preparation Experiment Feedback collection Analysis
Client Accounting Hypothesis formulation Metrics definition Test preparation Experiment Feedback collection
Hypothesis Testing Hypothesis formulation Metrics definition Test preparation Experiment Feedback collection

The project management.
Simple.

Assign, manage, work on tasks / chains in List, Table, or Kanban

Map out project goals, plans and phases / sprints on one screen

Set project priorities, track time & task progress, control execution

Categorize tasks and processes by tags, types, and custom fields

Collaborate in contextual chats, keep the team focused and aligned

Feature
Feature
Feature
Feature

The Planning.
Zoom in. Zoom out. Focus

Visualize the roadmap, plans & goals for projects on one screen

Filter tasks and chains by phase/sprint to manage parts of work

Keep the team aligned and focused via weekly notes and plans

Use chains as a layer for local planning and team organization

Feature

The Timeview.
Plan locally. Achieve globally

Delegate assignees managing their time - to share with the team responsibility for deadlines

Provide team with a tool for self-organization and time-management - to boost productivity

Visualize time as a measurable and limited resource - to match available time with workload

Plan tasks with/without specific time considering circumstances - for exceptional efficiency

Feature

Ann Gornyh

Product manager
Acto

Recall any random task in your team. Think of relations it has to other tasks, goals, objectives, actors or processes. Most of work is connected. That’s what Chains are – an easy way to visualize and organize resources and connections.

The Calendar.
Possibly the best in the world

Plan short/long- term on daily, weekly and monthly calendars

Allocate time for what's important by organizing priority slots

Match priorities with your week time to weight them properly

Align personal goals and objectives with priorities and todos

Schedule and track your day, drag-n-drop tasks on daily view

Feature
Feature
Feature
Feature
Feature
Feature

Series of meetings.
Clear path to the goal

  • Meetings
  • Workshops
  • Brainstorms
  • Stand-ups
  • Daylis
  • One2Ones
  • PDPs
  • Performance reviews
  • Retrospectives
  • etc.

Group recurring meetings on the topic into a seamless flow

Use meeting templates, follow agendas, take contextual notes

Create related tasks, review meeting history, track outcomes

Feature
Feature
Feature

Documentation. Pages.
For projects and processes

Access, organize, store and quickly find all related/relevant information

Create training materials, standards, and step-by-step guides with ease

Share ideas, knowledge, and documents with your team and the world

Seamlessly link documents and pages to tasks, processes, and cards

Feature

The Notohub.
Collaborative. Organized

Store, structure, unite, discuss info, ideas, and topics within chats & notes

Arrange, quickly find and work with information in channels and branches

Collaborate with colleagues on the topics, brainstorm ideas, share notes

Feature

Acto features. To act.


Calendar

Plan in different zooms: daily, weekly or monthly in the most minimalistic calendar of the world.

Series of meetings on the topic

Unique

Use a visual flow and context of meetings on the topic. Working step-by-step with people and projects

Priority slots

Unique

Divide your time on priority slots for the week. Compare how much time planned/spent on each slot.

Timeview

Unique

Plan and prioritize week for each team member. Drag and drop tasks on timeline.

Timeline / Roadmap

Unique

Plan project on the timeline with goals and phases to see the full picture.

Personal goals and plans

Unique

Set goals, plans for the week or month to boost your personal productivity.

Daily calendar + Tasks view

Unique

Track day agenda. Drag’n’drop tasks and chains on day calendar from task view.

Kanban- Table- List- view

Choose the way your team works for every project. Customize the attributes within the view.

Сhains

Unique

Group related items into Chains to easily switch the context and organize work around objectives.

Weekly notes

Unique

Pin weekly plans and results to keep the team focused and aligned with the goals.

Branches

Unique

Visualize deviations and bottlenecks. Track progress and collaborate close to the source of actions.

Custom fields

Set up any tasks attributes by using custom fields. Automate the workflows using fields.

Cross team work

Assign tasks or chains to another teams, track the progress, collaborate across company.

Templates

Apply best practices for repetitive tasks and workflows in just a click away.

Notohub

Unique

Organize and store info in a theme-based channels and branches. Use notes to structure related info.

Content pages

Use pages for documentation or any content. Share externally with the world or someone special.

Datahub

Unique

Generate, store, structure your data for AI - analysis to advance to your goals.

Documents

Create, fill, store and share any documents with fields. Link to any task or chain

Datables

Collect files, pages, forms, cards, and workflows in tables. Link across company data flow.

Forms and Cards

Create, fill, use custom cards and forms. Link data across workflows, tasks and teams.

If-else Automation

Apply logic for task scenarios, set triggers and conditions to raise efficiency of workflows.

Max Atwood

Tech Lead
Acto

As devs in Acto our job is to build systems that are not just functional, but resilient, clean and secure. Because the best tech is the one you don’t notice and that lets you do your thing.

Workflows. On rails.soon
Intelligent.

Integrate instructions into tasks — to ensure assignees follow scenarios & prevent interpretations

Visualize workflows as сhains — to efficiently track progress, bottlenecks, deviations, ping-pongs

Plan scenarios, steps and actions inside workflow layout — to know how actual work will be done

Turn work items into data transmitters — to link information across workflows, datables, teams

Apply AI agents and automations — for exceptional efficiency combining Human- & AIntelligence

Feature

Custom Datafields.soon
For tasks, forms, docs

  • Requests
  • Orders
  • Feedback
  • Fillable Docs
  • Fields in task
  • Workflow data
  • Surveys
  • Client data
  • Registration
  • Reports

etc.

Create fillable tasks, forms, docs by simply drag and dropping fields

Collect and link information across people, teams, workflows, tasks

Automate workflows with if - then logic depending on data in fields

Share fillable tasks, forms & docs with colleagues or external actors

Feature
Feature
Feature

The Cards.soon
Customized. Your way

  • Clients
  • Leads
  • Goods
  • Assets
  • Docs
  • Services
  • Contractors
  • Products
  • Partners
  • Equipment
  • Employees

etc.

Create needed cards for any work item using drag-n-drop fields

Link cards to anything you work with: tasks, workflows, forms

Track each record in auto-syncing database, search and filter

Automate workflows based on the data within the card fields

Feature
Feature

The Datables.soon
Lists of cards, assets, deals

  • Clients
  • Leads
  • Goods
  • Assets
  • Docs
  • Services
  • Contractors
  • Products
  • Partners
  • Equipment
  • Employees

etc.

Collect, structure and store all your workdata in one place

Track records you work with in auto-generated database

Easily link info between records, tasks, fields, cards, docs

Work with data sets: search, filter, track, analyze, export

Automate data collection via forms, fields and triggers

Feature
Feature

Templates & Frameworks.
Best practices. Applied

Save best practices as templates and frameworks to be used by team/s

Easily build ready-to-use guidelines and instructions for repetitive cases

Standardize actions within tasks and workflows when/where it's needed

Let people do their best job with step-by-step roadmaps one click away

Feature

The Datahub.
Workdata & assets organized

Gather

Unite

Feature

For daily tasks and workflows
Within team. Between teams.

  • Product R&D / IT
  • Marketing
  • Agencies/Services
  • SOPs
  • Team Management
  • Client service
  • Administration
  • HR

Manage and scale multiple projects in one place

Different project views : List, Kanban, Table, and Calendar.

Comprehensive project planning: goals, stages, resources, and team.

Flexible roles and permissions for team members. Effective remote work.

Task categorization, filtering, custom fields and advanced search.

Team check-lists and task Joins for seamless teamwork.

Version updates and approvals within task-chains.

Related and blocked task tracking via dynamic task-chains and branches.

In-task chats and meeting series with instant notifications.

Templates for recurring tasks – implement consistency and effectivness.

Project wiki/knowledge and files one click away.

Automate routine, focus on creativity.

A complete overview of goals, plans, and priorities—all in one place.

Marketing strategy management – roadmap, phases, and campaign planning.

Step-by-step checklists for recurring tasks - automate manual work

Brainstorms, discussions, and task tracking – streamline ideation and execution.

Content versioning and approvals – ensure consistency and alignment across teams.

Lead-, funnel-, content-, and deadline management – keep campaigns on track.

Department Wiki – brand books, templates, and checklists for efficiency.

Comprehensive campaign frameworks – target audience, market analysis, budget, content plan, and A/B testing.

Manage projects, processes, and clients in one unified space

All-in-one client and project management – centralize operations for better efficiency

Lead acquisition and qualification – structured checklists for seamless tracking.

Comprehensive client database – flexible access and full interaction history.

Proficient project management – oversee resources, deadlines, and budgets efficiently.

Guest access for project stakeholders – enhance collaboration and transparency

Contract handling and documentation approvals – streamline agreements, technical specifications, and paperwork.

In-task chats and meeting series for discussions and being in touch with team and clients.

End-to-end client management – onboarding, retention, and upselling strategies.

Standardization and compliance – implement clear SOPs, policies, and best practices

Step away from routine—automate repetitive workflows.

Recurring team tasks and workflows – implement frameworks and best practices for efficient task execution.

Optimizied internal operations – management, administration, accounting, HR, and IT workflows.

Cross-department processes - effortlessly track and execute workflows across teams.

Clear execution order and deadlines – maintain accuracy and accountability.

Automated document flow – establish predefined approval scenarios and routing.

Conditional triggers (If-Then rules) – automate actions based on set conditions.

Template library for every department – streamline operations with ready-to-use frameworks.

Centralized documentation storage/knowledge base – store and manage regulations, compliance policies, standards, and instructions in one place.

Optimize Management & Focus on Strategy

Strategic planning made simple – organize projects, resources, and goals on a clear timeline.

Seamless task management – assign, track, and execute tasks across all projects.

Team collaboration through task-chains, in-task chats, and theme-based meetings

Automated document workflows – standardize and route requests, hiring, invoices, reports, and contracts.

Team management – PDPs, One-on-One meetings, team check-ins, strategy sessions, and absence tracking.

Data-driven decision-making – track performance, analyze results, and refine processes.

Centralized documentation hub – keep essential records organized and accessible.

Build long-term relationships, increase customer loyalty, and drive more sales

Customer lifecycle management – streamline every stage of engagement.

Seamless onboarding and account management with structured checklists and step-by-step processes.

Customer interaction history – track conversations, notes, and key touchpoints.

Request and incident handling – SLA tracking, prioritization, clear escalation workflows, and compliance.

Related and blocking tasks in the dynamic task-chains and branches.

Upsell and cross-sell strategies – structured action plans for revenue growth.

Customer feedback collection and analysis – leverage surveys for valuable insights.

Standardized customer service processes – maintain consistency with policies and best practices.

Task checklists and templates – ensure consistent service quality across teams.

Streamline processes & enhance cross-department collaboration on one platform

Client and contractor management – handle paperwork and approvals seamlessly.

Automated document routing and approvals – configure parallel or sequential workflows.

Cross-department communication – collaborate through task-chains, chats, and recurring meetings.

Efficient resource management – track procurement, inventory, and asset utilization.

Employee training & event coordination – plan and execute corporate activities.

Centralized documentation hub– create, maintain, and store policies, regulations, and guidelines.

Pre-built documents templates for internal and external work – orders, acts, statements, reports, and protocols.

Streamline processes & build a high-performing team of unicorns

Step-by-step checklists – structured onboarding, offboarding, and hiring workflows.

Automated approvals & request management – handle leaves, business trips, offboarding, and handovers.

Employee feedback with forms– implement surveys, regular check-ins, and 360° reviews for continuous improvement.

Growth & development planning– organize training programs and career progression initiatives.

Event coordination made easy – plan team-building activities, corporate events, and workshops.

Standardized workflows & compliance – establish clear policies, best practices, and training materials

Boost/Empower productivity of your product team.

End-to-end/full product lifecycle management – from strategy to launch.

Goal timeline, planning, and task tracking in list, table, kanban, or calendar view.

Task prioritization and classification by tags, priorities, and categories.

Seamless collaboration – task bundles, in-task chats, and theme-based meetings.

Version updates and approvals within task-chains

Related and blocked task tracking via dynamic task-chains and branches.

Forms for surveys, interviews, and feedback collection to drive product insights and data-driven decisions

Project documentation – files , regulations, guidelines, and benchmarks for scalable execution.

Built-in frameworks for product team –( including product charter, Lean Canvas, target audience analysis, competitor research, use cases, reports, and A/B testing.)

Make your software development seamless, agile, and efficient.

Comprehensive/Robust planning – define requirements, scope, backlog, documentation, and use cases.

Visual roadmaps – plan sprints, track progress, analyze results.

Task breakdown and follow-ups within team checklists, bundles and task-chains

Bug / blocker tracking and resolution in dynamic task-chains and branches.

Seamless collaboration – related tasks, chat discussions, team meetings

Centralized documentation – keep project, client, and design in one place.

Templates and frameworks – A/B testing, incident management, and feedback collection.

Respond promptly & streamline ITech processes

Standardized workflows for common requests, tickets, and incidents.

SLA tracking & deadline control to ensure timely and reliable support.

Linked data & complete history – maintain no information loss.

Smart task assignment – automatically route tickets based on type and priority.

Process automation – reduce routine and focus on high-impact IT tasks.

Centralized knowledge – maintain guidelines, instructions, training, and knowledge transfer.

Proactive feedback collection – gather insights and improve service quality with forms

Organize all your personal & work tasks in one place

Step-by-step checklists – structure your daily to-do lists for maximum efficiency.

Efficient project management – multiple projects in parallel with dedicated workspaces.

Client database & project tracking – manage customer relationships and with ease.

Integrated calendar & scheduling – plan tasks, set meetings, and stay organized.

External forms & task management – collaborate with clients, stakeholders, and contractors.

Project-specific documentation & resources – store and manage all materials in one hub.

Content creation & learning management – develop courses, templates, and framworks

Mei Yokohama

Lead Product Designer
Processs

Amid all the noise and chaos, we wanted a workspace that fosters focus and harmony — without losing the drive. Acto is the result of a 20-year quest for this balance.

Put on rails — workflows and dataflows.

Setup optimal efficiency in processes & projects.

Unify resources and people to increase coordination.

Scale results by using best working practices.

Turn workdata into fuel for AI-engines.


Acto’s Vision

Consolidation

Companies are about Goals. Resources. People. Time. Processes. Projects. Companies are about information. Acto is about consolidation of all these concepts together.

Order

Order and organization are the foundation of any business. At their core, companies operate as systems. Successful companies are systems organized better than others.

Focus

Imagine a person who can focus on what truly matters, set priorities, see goals with clarity and visualize the path to walk. Acto was designed with such people in mind.

Inspiration

What is the meaning, goal, purpose of your work? What role do you and your company play in it? What for? Why? The philosophy of Acto is to ask questions and find answers. To create. To develop. To inspire.

More space.

For what really matters

In the world’s most minimalistic
work & context management app

Acto is available by invite only.

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Project V

2
$
user first mo
6
$
from the second mo
  • Tasks & Projects
  • Timeline & Notes
  • Chains
  • Notohub
  • Calendar
  • Pages
  • Templates
  • Up to 5 Users
Start

Project

3
$
user first mo
9
$
from the second mo
  • Tasks & Projects
  • Timeline & Notes
  • Chains
  • Notohub
  • Calendar
  • Pages
  • Templates
  • Unlimited users
Start

Process

soon
6
$
user first mo
18
$
from the second mo
  • All Project features
  • Processes & Workflows
  • AI-agents & Integrations
  • Clients & deals
  • Datables
  • Docs & Forms
  • Datahub
  • Advanced templates

Mark Larson

Head of Product,
Acto

Successful companies are a lot like humans..
Processes are the body's vital systems
Projects are the brain - ideas and goals
Data is the lifeblood and oxygen.

Our goal is to connect those concepts together in Acto.